Questions & Answers

General
For which companies is the Webtool suitable?

The webtool is suitable for any type of company within any sector. Whether you are a client or contractor, contractor, engineer or supplier, anyone can carry out the internal safety culture assessment.

How does the language setting work?

The Webtool is available in three languages: Dutch, English and German. The SAQs are also available in French and Norwegian. You can switch languages ​​at any time via the flag at the top right of the page.

When creating a questionnaire, you can set a default language. The respondents will then see the questionnaire in the chosen language as standard. But they can also change the language via the flag.

How do I convert my trial subscription to a paid subscription?

When you are logged in, you can go to the My account page via My environment. With the details of your subscription there is a link Convert subscription. You can then choose a paid plan.

When your trial subscription has expired, you will receive a notification with login. You can also convert your subscription via this notification. If this does not work, please contact us via klantenservice@nen.nl.

My (trial)subscription has expired. Have my created questionnaires and results been deleted?

No. When you convert your subscription to a paid subscription, you can view all information again.

For which companies is the Webtool suitable?

The web tool is suitable for any type of company within any sector. Whether you are a client or contractor, contractor, engineer or supplier, anyone can carry out the internal safety culture assessment.

What is the difference between the SAQ Compact and SAQ Extended?

SAQ Compact is a short, simple questionnaire that is suitable for all employees in an organization. This questionnaire is especially suitable for a self-evaluation to get a general picture of the safety culture in an organization or to prepare an audit. You can see it as a kind of quick scan of the organization. This SAQ does not indicate a step, but only shows where the organization stands per theme.

SAQ Extended is an extensive questionnaire that provides a detailed picture of the safety culture in an organization. This SAQ has a score calculation with a step indication. You start a SAQ Extended on a desired step. You only answer the relevant questions for those (and underlying) steps.

Où puis-je trouver l'outil de calcul?

L'outil de calcul est disponible lors de la création d'un nouveau questionnaire. L'outil de calcul est obligatoire tant pour la SAQ Étendue que pour la SAQ Compact.

Respondenten hebben geen emailadres - hoe ga ik hiermee om?

*Let op: gebruik de onderstaande methode alleen als respondenten geen emailadres hebben! 

De Webtool Safety Culture Ladder maakt gebruik van een enquête-methodiek waarbij een emailadres verplicht is om de vragenlijst te kunnen versturen naar de respondent(en). 
Het is mogelijk om de vragenlijst te versturen naar respondenten die geen emailadres hebben. Dit vergt een aantal stappen: 

De respondent:

  •  De respondenten dient toegang te hebben (krijgen) tot het internet (via een computer of mobile device (tablet/smartphone)). 

De bedrijfsbeheerder:

  • Stap 1 - Maak de respondent(en) aan op de gebruikelijk wijze.
  • Stap 2 - Voer een 'fake'-emailadres in het format voornaam+achternaam@bedrijfsnaam.nl
  • Stap 3 - Het versturen van de uitnodiging(en) en de herrinnering(en) is door het 'fake'-emailadres niet mogelijk. Gebruik de kopieerknop van de betreffende respondent om de persoonlijke link te kopieren. 

  • Stap 4 - Deel de persoonlijke link en plak deze in een browser. 
  • Stap 5 - De respondent kan de vragenlijst op de gebruikelijke wijze invullen. 
Invitations end up in our spam box - what can I do?

Unfortunately, we cannot prevent the invitations from ending up in your spam box. The invitations are sent from a 'no-reply@safetycultureladder.nl' email and will most likely be rejected by your spam filter. Your IT department/organization can ensure that this email address is accepted.

Icoon voor Geverifieerd door de community

Questionnaire
How do I create and send a new questionnaire?

First log in to the Webtool. Then click on your name at the top right to go to My environment.

  1. Via My respondents you can add your colleagues to whom you want to send a questionnaire
  2. You can then create a new questionnaire via My questionnaires
  3. When you save this you can select the added respondents and send an invitation
As a company administrator, I also want to complete the questionnaire. How do I do that?

Go to the questionnaire that you want to complete yourself. KIick + Respondent. You will then be taken to the list of all respondents from your organization. This also includes your own e-mail address. Select your email address and click Add selection at the bottom. In the overview of the respondents who are linked to the questionnaire you can now copy your personal link via the "switch icon".

Is the calculation tool for the number of respondents mandatory or can I deviate from it?

The calculation tool is not mandatory for the SAQ Extended. This gives an indication of the number of respondents required for a realistic picture. When you become certified, the auditor determines the number of people to be interviewed.

The calculation tool is mandatory for the SAQ Compact because this questionnaire is mandatory for the Approved Self Assessment audit form. In this way, the auditors can test whether the SAQ has been used and deployed correctly.

Can I restore a deleted questionnaire?

No that is impossible.

Do the different job levels (executive/management) also get different questions?

In the SAQ Compact, the questions are split by type of employee. There are 12 questions for operational employees. There are 28 questions for management/direction.

Do the added respondents automatically receive an invitation to complete the questionnaire?

No, you have to do this manually. Go to the questionnaire and click on the respondents you want to invite. Click on the Send invitation button at the bottom. You can then edit and send the email.

Some employees in my company have difficulty filling out the questionnaire. How can I provide the questions with an explanation?

If employees have difficulty with the questions, you can briefly explain what is meant. To do this, go to the questionnaire and click on View the questionnaire on the right. Via the button Explanation you can fill in something per question.

Give some examples that they recognize. You can of course also answer the questions individually first and then discuss them with each other. For example, by organizing a workshop together or by discussing it with multiple disciplines from within the company. By holding such sessions, employees come back with richer images. And this reinforces safety awareness.

Where can I view the scoring per answer?

For the SAQ Compact, the scoring is as follows:

  • Points are not used here, but percentages of the most chosen answer. This way you can quickly see which part of the total number of respondents has chosen a certain statement.
  • The answer “Not applicable” is not counted in the score.

The scoring for the SAQ Extended can be found in the certification scheme of the Safety Culture Ladder. The scoring differs per answer given.

  • With the answer "I don't know" you score 0 points
When do I choose the SAQ Compact or the SAQ Extended?

Completing a self-evaluation (Self Assessment) is an essential step that is required for (certification on) the SCL. Two types of self-evaluation are available:

  • SAQ Compact (short, simple version)
  • SAQ Extended (extended version)
Audit format SAQ Compact
Contains 12 questions for operational staff, 28 questions for management/direction.
SAQ Extended
Comprehensive version. Selection of questions based on the selected step. Contains 233 questions on the highest step.
Approved Self Assessment You must use this version with the Approved Self-Assessment. You may not use this version with the Approved Self-Assessment.
SCL Light You are allowed to use this version with the SCL Light. You are allowed to use this version with the SCL Light.
SCL You are allowed to use this version with the SCL. You are allowed to use this version with the SCL.
SCL Original You are allowed to use this version with the SCL Original. You are allowed to use this version with the SCL Original.
Respondents are notified that the deadline has passed. How do I open the questionnaire again?

Go to the relevant questionnaire. Then click on Edit  next to the title of the questionnaire. Enter a date in the future in the Last response date. When you save this, the questionnaire will be opened up to respondents again.

Respondenten importeren lukt niet - hoe los ik dit op?

To import the file this has to be validated conform the import structure. 

  • The file format is Excel (.xlsx or .xls) or .CSV (.csv or .txt). 
  • The file contains the following colums:
    • Surname
    • Emailadres (without spaces!)
    • Functionlevel contains operations or management (without capital).
    • Location I.e. when there is only one location, you can define "main office". 
    • Department

The most common mistakes are made on the following datafields. 

  • Emailadres: check if there are spaces left in the emailadres. These occurs errors. 
  • Functionlevel: only operations or management are mandatory (without capitals).
How do I determine for which step I am going to fill in the questionnaire?

In the SAQ Compact questions are asked about the different steps. This means that you do not have to determine in advance for which step you are going to fill in the questionnaire. The outcome of the list provides insight into which themes you need to work on in order to take a step further with regard to behavior and culture.

For the SAQ Extended it is required that you choose in advance for which step you are going to fill in the questionnaire. The result of the list gives an indication of that specific step.

Analyze
How can my colleague also send questionnaires or view the results?

Go to your My environment and click on My organization. On the left is a menu with Manage Users. Here you can add a colleague and assign the role of company administrator. Your colleague then has the same rights as you and can edit, view and send questionnaires.

Can I group or filter the results?

Yes, you can analyze the results by job level (management or executive), site and department. The answers given are anonymous.

Where can I find the completed explanations of the respondents?

The explanations given are included in the Excel file. You can download this XLS file via your questionnaire.

Where can I download/export the results?

On the page of your questionnaire you can download 2 types of files;

  • a PDF: this contains the results table that can be used for the Online dossier
  • an Excel file: an overview of all answers given (anonymised) for viewing the explanations given by respondents
Certify
I have completed the self-assessment and would like to have my organization certified. How do I arrange that?

Contact a certifying institution that is affiliated with the SCL. Don't wait too long with this because certifying institutions have full agendas!

SAQ Compact
SAQ Compact : les scores, l’analyse d’écart et le plan d’action

Comment remplir le questionnaire SAQ Compact

Commencez par déterminer le nombre de collaborateurs. Pour ce faire, vous tenez compte du nombre total de personnes employées, c'est-à-dire le personnel propre et le personnel détaché et/ou sous-traité (comme les travailleurs indépendants). L'outil de calcul donne une indication du nombre de répondants requis pour obtenir une image représentative. Il est obligatoire pour SAQ compact.  

Calcul et expression des scores

Explication:
Vous pouvez obtenir 0, 50 ou 100 points par question : O points si vous ne cochez rien, 50 points pour une réponse partielle et 100 points pour une réponse complète.  Dans le résultat final, le score est exprimé en pourcentage de points obtenus par rapport au nombre maximum de points pouvant être obtenus par étape. Les cases de couleur grise dans le rapport indiquent le score le plus élevé par thème. Les réponses qui ne s'appliquent pas ne sont pas prises en compte.

Comment dois-je interpréter les scores ?

Le questionnaire contient quatre descriptions pour chaque thème qui correspondent à la culture, l'attitude et le comportement de l'échelon 2, 3, 4 ou 5. Pour chaque description, vous indiquez si vous vous y reconnaissez partiellement, complètement ou pas du tout. Étant donné que la description est liée aux caractéristiques d'un échelon, cela signifie que l'échelon avec le plus de points pour ce thème convient le mieux à votre entreprise.
Si, par exemple, les employés sont les plus susceptibles d'être d'accord avec la description associée à l'échelon 4 en ce qui concerne le thème « Sécurité au travail », alors ils obtiennent le score le plus élevé à cette étape. Comme ils peuvent moins se reconnaître dans les descriptions des échelons inférieurs, il est possible qu'un échelon inférieur ait un score inférieur pour ce thème. 
Certaines descriptions incluent des mots comme « pas », « à peine », « uniquement ». Par exemple : « Je remarque que mon responsable signale et consigne uniquement les accidents de travail graves. » Cette description correspond à l'échelon 2. Si vous avez donné la réponse « non » (par exemple, parce que votre responsable signale et consigne aussi les accidents moins graves), vous obtenez 0 point. Cela signifie que vous marquerez probablement plus de points sur un échelon supérieur pour ce sujet. Il est donc possible que vous ayez un score très bas ou nul sur l'échelon 2 et plus élevé sur un échelon supérieur.

Parfois pour un certain thème les scores sont presque identiques sur les différents échelons : par exemple 65 % sur l'échelon 2 ; 65 % sur l'échelon 3 ; 60 % sur l'échelon 4 et 20 % sur l'échelon 5. Cela est dû au fait que dans certaines descriptions, il existe une structure dans laquelle la barre est toujours placée un peu plus haut.

Les résultats du SAQ compact sont destinés à donner un aperçu de la façon dont les collaborateurs vivent certains aspects de la sécurité et non à fournir une indication d'échelon spécifique comme un aperçu global.   L'objectif est d'échanger sur les résultats et de savoir comment les scores ont été définis : Quels sont les points positifs, que voulons-nous améliorer ensemble ? Comment cela se fait-il que des employés indiquent différents scores ? Appliquons-nous ce dont nous avons convenu ?

Il est donc impossible de tirer une véritable indication d’échelon à partir du score de SAQ Compact !

Élaboration de l'analyse d’écart et du plan d'ACTION

L’analyse d’écart consiste à comparer la situation actuelle et la situation souhaitée sur la base des résultats du questionnaire dans lequel vous échangez sur les différents thèmes. Dans la situation souhaitée, vous avez peut-être envie de travailler vers un échelon supérieur, mais ça peut aussi signifier qu’il y a encore de la place pour l’amélioration au sein d’un certain échelon. Les résultats visent principalement à découvrir dans quelle mesure l'entreprise est sûre et saine et sur quels thèmes vous pouvez encore travailler pour améliorer la sécurité.

L’analyse d’écart sert de base pour établir un plan d’action. Vous y décrivez quelles actions sont concrètement menées pour travailler sur les points d'amélioration.

Pour être en conformité avec ViA, est-ce que je dois uniquement regarder les scores obtenus à l'échelon 2 lors de l’exécution de l'analyse d’écart ?

Non, l’objectif consiste à examiner les résultats de tous les thèmes et à déterminer ensemble sur quoi vous allez travailler. Un organisme de certification vérifie si l'auto-évaluation a été effectuée dans les règles de l’art et si l'analyse d’écart et le plan d'action sont corrects. Si tel est le cas, une déclaration sera délivrée sans indication d'échelon. ViA considère cette déclaration comme une indication d’échelon 2 car l'entreprise montre qu'elle prend les bonnes mesures pour travailler sur la sécurité.

Pas de format type pour l’analyse d’écart et le plan d’ACTION

Le manuel SCL contient un certain nombre d'exigences générales auxquelles l'analyse d’écart et le plan d'action doivent satisfaire. Il n'existe pas de format type pour l'analyse d’écart et le plan d'action car la forme (comment cela est fait) importe moins. L'accent doit être mis sur des conversations ouvertes et honnêtes afin d'obtenir une compréhension commune de ce que l'on veut atteindre en matière d'attitude et de comportement.

How is the score for SAQ Compact calculated?

SAQ Compact translates the completed questions into a score in the maturity model of the Safety Culture Ladder: the results are presented per theme and per step. The percentages show which answers (statements) the employee recognizes the most and therefore indicate the "most selected answer". For a question where multiple answers are possible, the answer that matches the highest step is counted. The gray colored boxes in the results indicate per theme which step is most recognisable. The answers that do not apply are not counted.

Interpretation of the score:
The percentages show the most selected answer and corresponding step. The questions are formulated in such a way that only 1 statement can be recognized. If, for example, employees are most comfortable with the description associated with step 4 with regard to the theme 'Workplace safety', then that is the step indication. Scores are not cumulative here, so you don't have to get 100% on step 2 and step 3 before you can get to step 4. This is only the most recognized statement. Remember, it's not just about the step. The results are mainly intended to discover how safe and healthy the organization is and which themes can still be worked on within the organization to improve safety. For example, the results of SAQ Compact can be used to draw up a GAP analysis. The results can also be used as a topic for discussion. If desired, a concluding group interpretation can also be made. By using the SAQ Compact periodically you can keep track of the progress and which actions have been taken.

How many questions does SAQ Compact have?

In the SAQ Compact, the questions are split by type of employee. There are 12 questions for operational employees. There are 28 questions for management/direction.

What questions does SAQ Compact consist of?

SAQ Compact consists of 18 themes that correspond to the business characteristics of the SCL. Descriptions have been formulated for each theme that match the steps of the SCL. Respondents indicate in which description they most recognize themselves or the company. For certain themes, a matching question can be asked for both operational personnel and management/directors. However, some themes can only be approached by one of the target groups. For example, the 'Statistics' section is not requested from operational personnel, because they cannot know the answer.

When choosing 'Not applicable', the respondent must explain the reason in an input field.

What does H&S mean in SAQ Compact?

SAQ Compact uses the abbreviation H&S. In the construction industry, for example, H&S stands for health and safety on the construction site in the framework of the Working Conditions Decree. When completing this questionnaire, this term should be interpreted more broadly. It doesn't only concern the safety and health of the employees of operating companies, but also of (future) users and third parties.

What are the changes between SAQ compact version 1 and 2?
  • Splitting questions by type of employee (target respondent)  : 

    • a set of questions for the operational employee. This only contains questions about things that they might notice, experience in the workplace. 

    • a set of questions for management/board. This only contains questions about things they need to know about the workplace, about internal management procedures and cooperation with the industry. 

  • Shorter and more concrete answer options. Previously, several requirements/criteria were summarized in 1 statement (answer option). That made it harder to answer. Various requirements/criteria have now been placed in separate questions. 

  • An extra answer option: “no”, so a fictitious step 1 answer. 

  • 2 question types: both “multiple answers possible” and “one answer possible”. In some cases the respondent can recognize multiple aspects. To make it easier for the respondent, multiple answers can be ticked. 

  • Clearer results: the most frequently chosen answer is now easier to recognize. Previously, weighted averages were used, because a statement could also be recognized “partly”. The percentages were more complicated for the business administrator to understand. Now it is a 100% distribution over the different steps. 

  • Results display based on target group. Because there is a difference between the content and the number of questions for operational employees versus management/direction, the results cannot be shown as a net sum in one table. One can choose to show the results from either “operational” or “management/direction”. Exports can be made from each view. 

Options de réponse à une question (SAQ Compact)

Le Compact SAQ permet des questions à réponses multiples (case carrée) ainsi que des questions à une seule réponse (case circulaire). Ceux-ci sont côte à côte. Avec "plusieurs réponses possibles", l'étape cochée la plus élevée est comptée. Cela a été fait parce que les gens peuvent se reconnaître dans plusieurs réponses et qu'un échelon inférieur n'enlève rien à la réponse à l'échelon supérieur. De cette façon, le répondant n'est pas obligé de choisir et la réponse devient plus facile.

SAQ Extended
How is the score calculated for SAQ Extended?

The SAQ Extended translates the responses to the questionnaire into a 'score' on a step of the Safety Culture Ladder that you entered prior to the questionnaire.

You must achieve at least 70, 75 or 80% of the maximum score per step. The step then turns green. Your organization meets the requirements of a certain step if:

  • the minimum requirements per business aspect of the relevant step and those of underlying steps have been met. Example: If you choose step 3, you must also achieve the minimum score for step 2;
  • the sum of the weighted scores for all business aspects of the step meets the minimum requirement for that step. The percentage differs per step (70, 75 or 80%)

You can read more about step assessments in the Safety Culture Ladder Handbook.

How many questions are there in the questionnaire?

The questionnaire consists of 233 questions, broken down into four steps. When creating a questionnaire, you can indicate the step for which you would like to obtain certification for your organisation. Respondents will then only be given the questions for the step in question and the steps below it. The number of questions per step follow below:

  • Step 2: 38 questions
  • Step 3: 105 questions
  • Step 4: 185 questions
  • Step 5: 233 questions
What questions does the SAQ Extended consist of?

An overview of all questions can be found in the certification scheme of the Safety Ladder. The questionnaire consists of multiple choice questions: yes/no or completely/mostly/partly/not.